PlayLearn プレイラーン
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The operating system for a school · Japan
From the first phone call from a family to the 要録 at graduation: your public website, admissions, enrollment, the classroom day, kitchen, bus, library, money, payroll, inspection, staff protection and the team's own chat. One system, one sign-in, English and Japanese. For daycares, preschools, kindergartens, after-school programs and international schools. Built inside a working school in Nagoya and used there every day.
Ready for the customer-harassment duty of October 2026 and the こども性暴力防止法 of 25 December 2026.
What it replaces
Not integrations. The same records. The tour you booked becomes the family you enroll, becomes the child you report on, becomes the invoice you send. Nothing is copied, re-typed or exported between tools.
…and the lending library, the kitchen allergy board, the incident desk, the staff-protection desk, the uniform shop, visit photos and disaster contact. None of them is a separate contract.
First call to graduation
A communication app starts after enrollment. PlayLearn starts while the family is still looking up your name, and ends when the child graduates and their file is sealed. One built detail at every stage, so you can judge the depth.
The phone rings and the family's record opens on screen with the last thing you said to them. A new family gets a private link to book their own tour.
Tour slots come from the teachers' own availability, approved by the office. Photos from the visit go into the thank-you letter that evening.
The application is a form the parent signs on their phone. Allergies come from a list, never free text. The Care Map captures how the child is at home in ten pieces.
Diary, check-in, head count by room, nap checks, meals, moments, the report. The 保育日誌 drafts itself from the day. Outings are watched on a map.
Invoices come from the attendance plan. Bank and Wise statements are imported and matched. The late-fee rule is visible to the parent, and subsidy certificates print for the city.
Open Day, festivals, parent evenings: RSVP, per-event questions, QR pages, printed invitations with a scan counter, and an iPad at the door.
Incidents, hold-to-SOS on the bus, 感染症 return rules, 苦情解決 with deadlines, the customer-harassment desk and case record, per-person DBS checks, and the 131-item inspection checklist.
The 要録 is written from the records kept all along. The family's documents are sealed into a vault, and the account is offboarded, not deleted.
2026's new duties
Two new duties reached childcare in 2026. Neither is a checkbox on a list. Both live inside the screens staff already use.
Beside every message from a parent there is a 🛡. One tap files a case, the AI adds a first read, a manager checks in with the teacher. The policy, the consultation desk, the response menu, care for the person, and a yearly record that exports as CSV or an A4 table. The family never sees it, and nobody is penalized for reporting.
Each staff member's and contractor's check status and due date sit in the legal-duties calendar. Facility category and certification route, which roles are in scope, training, reporting, information controls and contractor cooperation are inspection items with the article cited. An old check date is never shown as a completed legal check.
The legal summaries are information, not advice. Confirm policy wording with your 社労士 or adviser.
The 14 apps
Staff sign in once and see only the doors that fit their role. Lead teachers get the classroom tools, the bus crew gets the bus, the kitchen gets the kitchen, the office sees everything.
The family app. Diary, photos, messages, money, check-in QR, signed forms, extra days, Care Map, the lending library and a Q&A that answers from live school data.
Surveys and admissions forms, signed by the parent, with submission tracking and analytics built in.
A monthly one-tap pulse and 苦情解決 with response deadlines. Small concerns reach you before they grow.
The classroom day: register, head count by room, nap checks, meals, moments and reports drafted from the day. Works on one tablet shared by the whole school.
The 保育日誌 drafted from the day. 経過記録, 児童票 and 要録 live in the same place and draw on the same records.
Food labels, today's allergy board, stock, portions, purchase orders, and meal sign-off by a named preparer.
Indoor safety signals for staff review. Sensors and nap checks on one screen.
The school in one place: the Decide list, attendance sheets, payroll, accounting, assets, settings, the company and facility record, the legal-duties calendar, a demo school and inspection readiness.
Admissions and families: screen-pop calls, tours, events with RSVP and QR, the family file, group send, invoices and the editor for your public website.
The front door. Every door in one place, who is working today, where everyone is, the bell.
Routes and the live run: a walking avatar on the map, 点呼 roll call gates, stop notes and hold-to-SOS.
Projects, to-dos, the message board, meetings with minutes, the rota and 🛡 staff protection. The school's basecamp.
Team chat with rooms, private threads and groups. Share your location with 📍 and colleagues tap Follow. Paste an image, right-click to translate, call a colleague in-app.
The lending desk with its own sign-in. Lend and return, book value, teacher picks and school-year membership.
Underneath: 264 modules documented in 97 guides, with 87 difficult-day scenarios written out: the missing arrival, the late pickup, the delayed bus.
Built differently
A teacher double-taps a screen to say what is wrong. It lands with the people who build PlayLearn, screen attached. Most fixes ship within the week. The software bends to the school, not the other way around.
Communication apps serve parents. PlayLearn also serves the teacher: the 🛡 beside a hard message, calm ratio notes instead of alarms, private check-ins only a manager sees, a watched outing, the bus SOS.
Every screen, notice and report, and every field of your public website, has a Japanese twin. A parent flips the whole app with one tap. It is not a premium add-on.
Voice typing for teachers, talk-to-fill for forms, right-click translate in chat, a first read on a difficult message, a parents' Q&A that answers from live school data. All on hardware we own in Japan. Nothing is kept and nothing goes to an outside AI company.
An email code once, then a passkey (Face ID or fingerprint). Teachers tap pictures, not forms. Every tap answers within one frame, and there are no spinners.
Plain files you can export. Backups that are restored and checked every day, not just taken. A demo school to play in, with a 30-day undo. Leaving is a download.
The small things
This is where the quality of software shows. Every one of these is live.
Who it's for
Pricing
All 14 apps. No per-child bands. No add-on menu. Replace twelve contracts with one and the number makes itself.
The leading Japanese vendor's communication package runs ¥27,500 to ¥38,500 a month before add-ons (published prices, October 2026). That is one contract out of the twelve. PlayLearn is priced inside that range, with everything included.
Your price goes on a written quote by email. There are no hidden lines.
Contact
A live walkthrough of the real screens, online. Slides only is fine too, in Japanese or English. We reply within one business day.
